Administrative Assistant Jobs Vacancy at Moody Analytics London
Moody Analytics London urgently required following position for Administrative Assistant. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.
Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.
Administrative Assistant Jobs Vacancy at Moody Analytics London Jobs Details:
Objective : The purpose of the job is to provide administrative support to members of the organisation and provide backup, as needed.
Travel & Entertainment Assist in arranging travel for team members including air, rail, car service and hotel and conference registrations taking care to be mindful of deadlines and working to ensure that the most economical options are taken advantage of. Organising visa applications for travelers in accurate and timely manner. Ensuring all bookings are compliant with our T&E policies and guidelines.
Calendar Management for Managing Director Assisting MD with managing calendar and setting up meetings.
Expenses Timely and accurate preparation and submission of T&E reports for each team member supported, ensuring that company policies have been followed and that proper and organised documentation is provided to support the report.
Assist in process meeting requests for team including setting up appointments, reserving conference rooms, requesting security passes for guests, arranging for teleconference numbers, refreshments, handouts, etc.
General Administrative Support
Provide general secretarial support to include copying, faxing, filing, spreadsheet work and presentation preparation. Acquire and maintain a good understanding of Moody’s business, and particular business line being supported, in order to provide optimal customer service.
Phone Coverage Answer all phones promptly and in a pleasant and professional manner. Take detailed messages and deliver them without delay to the intended party or assist callers by redirecting them to another available party who can help them. Co-ordinate with back-up admins to ensure that all phones on board are covered at all times.
During vacations and times of absence, provide back-up in order to ensure uninterrupted flow of operations with regard to support staff, technology and all office issues.
Correspondence Prompt and accurate preparation of various correspondence.
As needed, assist team members by acting as liaison to Building Services with regard to equipment and building issues.
May be called upon to take on additional responsibilities and/or perform other tasks as assigned.
3-5 years related experience working in a corporate environment
Basic working knowledge of, and skill in, the Microsoft Office Suite including Outlook, Word, Excel and PowerPoint.
In CALENDAR, ability to create and modify appointments using the planner; in E-MAIL, the ability to create, send and forward email
ability to create and modify basic communications
ability to create and modify basic spreadsheets
ability to create and modify basic presentations
Good organization skills
Excellent phone manner
Good verbal and written communications skills
Ability to multi-task and adapt to shifting priorities
Strong orientation toward teamwork
Requires moderate supervision