15 May

Administrator Jobs Vacancy at Southbank Centre London

Position
Administrator
Company
Southbank Centre
Location
London ENG
Opening
15 May, 2018 11 days ago

Southbank Centre London urgently required following position for Administrator. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Administrator Jobs Vacancy at Southbank Centre London Jobs Details:

Southbank Centre is a place that stimulates, inspires, educates and amazes with a dynamic year-round artistic programme and an inclusive ethos. The UK’s largest arts centre and one of the UK’s top 10 visitor destinations, Southbank Centre presents a broad programme covering classical and contemporary music, art, performance, dance, literature, festivals and talks. It reaches 6.25 million people a year, and presents over 5,000 events featuring world-class artists from across the globe. Southbank Centre sits in London’s most vibrant cultural quarter on the southern bank of the Thames.


The site is home to the much loved Royal Festival Hall, Queen Elizabeth Hall, Purcell Room, Hayward Gallery, National Poetry Library, and Arts Council Collection of visual art, as well as all the indoor and outdoor performance, cafe and retail spaces in between.

We are looking for an HR Administrator to provide support to the HR team, with a particular focus on recruitment and training administration. The postholder will facilitate recruitment campaigns and interview processes with the HR Assistant and provide administrative support for a wide range of HR activities. You will support the Training and Learning Advisor to organise training sessions by organising room bookings, preparing training materials and recording attendance in the HR system. You will also be responsible for the administration of volunteer, freelancer and safeguarding data. This is an ideal opportunity for someone looking to start a career in HR, or looking for an opportunity to develop their administration skills further.

With experience of administrative work, you will be a confident communicator who is comfortable working with people from all backgrounds. You will have great organisational and time management skills, and be able to organise and prioritise your own workload and pay close attention to detail. Good IT skills with experience of using databases are essential, as is the ability to stay calm under pressure and work flexibly as part of a team.

We present work for everyone and we welcome applications from everyone. We particularly welcome applications from people from a BAME background or those who are Deaf or disabled as they are currently under-represented in our workforce. If you wish to discuss reasonable adjustments for this role please indicate this on your application form and we will be in touch with you.

By attracting people to work for us from a broad range of backgrounds with diverse attitudes, opinions and beliefs we can continue to look at the world with fresh eyes and find new ways of doing things. We offer a stimulating and professional environment in which to work - and the pace and scale can be breathtaking. This is a remarkable place to work and our people require the ability to work in The Southbank Centre Way - to think, act and learn with speed and agility.

Contract: Full time, permanent

Closing date for applications: 23:45, 29 May 2018

Interviews: TBC

We reserve the right to close the advert early if enough applications are received.


Southbank Centre

Southbank Centre is a world-famous, multi-venue arts centre in London, with a dynamic year-round artistic programme and an inclusive ethos. The UK’s largest arts centre, Southbank Centre was founded with the Festival of Britain in 1951. It’s a place where people experience world-class art, music and culture that stimulates, inspires, educates and amazes. Our festival programme encompasses classical and contemporary music, art, theatre literature, dance and debate. It reaches 6.25 million people a year, and encompasses over 5,000 events featuring world-class artists from across the globe. Southbank Centre sits in London’s most vibrant cultural quarter (and Europe’s largest arts campus) on the southern bank of the Thames.


The site is home to the much loved Royal Festival Hall, Queen Elizabeth Hall, Purcell Room, Hayward Gallery, National Poetry Library, and Arts Council Collection of visual art, as well as all the indoor and outdoor performance, cafe and retail spaces in between. The Royal Festival Hall is a 2,900 seat venue and is home to 4 resident orchestras. It hosts contemporary music events as well as dance, performance and talks. The Hayward Gallery is one of the world’s leading contemporary art galleries and has played a crucial role in presenting work by some of the world’s most significant artists. Southbank Centre is proud to be the UK’s only permanent festival site.

Our festivals are based on a range of themes and subjects and celebrate the diverse experiences of people and cultures. We present as many free activities as possible alongside our ticketed events, and provide a unique educational offer to thousands of schools, young people and adults to immerse themselves in imaginative creative learning programmes all year round.

Our Values

  • Culturally active - We believe in the power of art, ideas and creativity to inspire, educate and effect change. We’re not afraid to look at the world with fresh eyes, give people a voice and find new ways of doing things.
  • Creatively challenging - We bring rigour and passion to our quest for outstanding artists, ideas and experiences.
  • Playful - We believe in being bold, unexpected and fun.
  • Entrepreneurial - We believe that commercial entrepreneurship can live happily beside the demanding requirements of art making to the profit of both.
  • Celebratory - We celebrate humanity in a way that is both delightful and profound through harnessing the power of learning and a sense of shared congregation.

Job Objectives


  • To facilitate the selection and interviews aspects of Southbank Centre’s recruitment process providing an efficient, proactive and professional approach.

  • To provide general administration to the HR department supporting work on learning and development, HR policies and HR projects.

Main Responsibilities


  • To facilitate the interviews process by preparing candidate packs, arranging rooms and setting them up appropriately, collecting candidates for interviews, administering selection tests and taking copies of candidates’ passports.

  • To collect and file all paperwork following interviews.

  • Where needed, support the HR Assistant in posting job adverts, inviting candidates to interview and liaising with agencies.

  • To respond to queries from candidates around the recruitment process.

  • To send out offer paperwork for new starters, setting up accounts for relevant systems (HRNet and e-learning), processing and keeping track of references and pre-employment health questionnaires.

  • To support the HR Assistant in leading first day inductions with new starters .

  • To be responsible for training administration supporting the Training and Learning Advisor by:

    • Organising room bookings and equipment in the room booking system - Artifax

    • Sending diary invitations to delegates who have signed up to courses

    • Ordering catering for events

    • Preparing training materials

    • Entering training records onto the HR system

    • Raising purchase orders

  • To co-ordinate the administration of volunteer data onto the HR system.

  • To support with administration for the work experience programme including room bookings and preparing materials.

  • To support the HR Advisory team by producing and filing letters e.g. for change management processes

  • To have responsibility for managing and keeping the HR intranet and HR Onboarding sites updated.

  • To co-ordinate the filing of data according to the set retention periods, ensuring leavers’ files are deleted at the appropriate time, recruitment paperwork is deleted and candidate information is deleted from the e-recruitment system. To co-ordinate the archiving of data and removal of data from the archive in line with retention periods.

  • To process expense claims (e.g. eye tests) and invoices (e.g. training, recruitment, Occupational Health)

  • To administer the freelancer process, checking documents, updating the HR system, and filing and deleting paperwork in accordance with the guidelines.

  • To administer the safeguarding processes issuing DBS application forms, chasing for the information required and recording certificate numbers on CIPHR.

  • To take notes of formal meetings e.g. grievances, disciplinaries, union meetings.

  • To assist in producing reports and any other administrative tasks as required.

  • To provide support across the HR team as required and assist on HR projects as advised by the HR Director.

Person Specification


We are looking for someone who:

  • Has excellent coordination and administration skills, with demonstrable experience of working in a demanding administrative role

  • Is able to demonstrate excellent organisational skills and able to adhere to and set up administrative systems

  • Has excellent attention to detail with experience in a role which required this

  • Is a team worker and the ability to establish good working relationships with a wide range of colleagues and external contacts

  • Has a friendly and professional manner

  • Has strong IT skills including experience of working with databases

  • Is pro-active, flexible and experienced in managing multiple priorities

  • Is outstanding communication skills - both verbal and written

  • Has the ability to deal with sensitive issues in an appropriate and confidential manner

  • Is able to demonstrate an understanding of and commitment to the role that diversity and inclusion play in the activities of the Southbank Centre as a whole and in the work of this particular job


The Southbank Centre Way

The Southbank Centre Way is a framework that sets out how we want our people to work together, enjoying what we do. It describes the qualities that drive our ability to inspire, provoke and transform lives and illustrates behaviours that make Southbank Centre a warm and welcoming destination in which to work, perform or visit. The language that forms the Southbank Centre Way comes from the people who work here. We have captured their words to help everyone we work with understand us. We believe it is vital for our staff to display these qualities and behaviours for us to be the world class organisation we aspire to be and we will be looking for these attributes as part of our selection process for this role.


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