17 May

Secretary Jobs Vacancy at Sussex Police Lewes

Sussex Police
Lewes ENG
17 May, 2018 30+ days ago

Sussex Police Lewes urgently required following position for Secretary. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Secretary Jobs Vacancy at Sussex Police Lewes Jobs Details:

Vacancy Information

Sussex Police is currently reviewing shift and weekend working allowances. The outcome of this review project may affect any unsocial hours payments associated with this job.

Existing Sussex Police employees must inform their immediate Line Manager before applying for this post. Sussex Police Special Constables, Volunteers and Agency Staff (excluding self employed workers) covered under the Agency Worker Regulations (AWR) are eligible to apply for internally advertised posts.
Diversity Statement
Sussex Police are committed to providing quality in the service we deliver, the career opportunities we offer our people and to increase the diversity of our workforce to reflect the community we serve.

We value diversity and inclusion and want to attract the best people for the roles available, regardless of age, ethnicity, sexual orientation, gender identity, sex, disability, social status and religious beliefs.

We want to do all we can to encourage fair and inclusive opportunities, helping us to ensure that all individuals are properly supported and represented.

We are committed to the elimination of unfair discrimination and we are determined to ensure that all our employees receive fair and equitable treatment.

We are particularly keen to hear from applicants who are from different ethnic backgrounds and experiences.
The Role
We have a permanent vacancy for a full-time Secretary in Specialist Crime Command, to be based at Sussex Police Headquarters, Lewes. The hours will be 37 per week (7.4 hours per day).

Secretaries are responsible for the provision of a proactive, responsive and professional secretarial service to senior managers across the force. In this role you will provide quality, efficient and effective support and will act as the main point of contact for one or more managers.
You will have regular interaction with senior management teams and local line managers at all levels across the force.
Highly self-motivated you’ll possess the ability to work with minimal supervision and to deliver high quality work to tight deadlines. You’ll have proven experience of managing competing priorities and planning and prioritising your work effectively. You will thrive on working in a busy unit and as part of a team. You’ll be expected to provide cover for your colleagues, as and when required so good team working skills and a flexible and proactive approach are essential.
This role will require a high degree of integrity and you will be required to maintain confidentiality and handle sensitive information appropriately. You should be able to demonstrate that you can take responsibility, that you can problem solve under pressure and that you can confidently make appropriate decisions.
We value people’s differences and are committed to reflecting the communities we serve in our workforce.
Key Responsibilities
Your role will involve diary and email management, drafting responses to emails and correspondence; producing, collating and circulating meeting papers; servicing and minuting a large volume of meetings; providing an effective note taking service and the organisation and booking of events, travel arrangements and accommodation. You will need to deal effectively with visitors and telephone calls, ensuring high levels of customer service.
Skills & Experience
It is essential that you are able to demonstrate good interpersonal and verbal and written communication skills and that you possess GCSE English Grade c or above (or equivalent qualification).
You will have a proven track record of secretarial and office experience with advanced Microsoft office skills and a good level of IT literacy. Previous minute taking experience is essential and you should also have a typing speed of at least 60 wpm.
  • Advanced Microsoft Office skills.

  • Good general IT literacy.

  • Accurate typing at a speed of at least 60 words per minute supported by a relevant qualification

  • GCSE English Grade C or above (or equivalent)

  • Outlook diary management training and experience

  • Strong organisational skills and the ability to manage competing priorities

  • Ability to produce good results with limited supervision and limited direct instructions.

  • Ability to produce high quality work to tight deadlines.

  • Excellent customer services skills

  • Ability to appropriately handle sensitive information.

  • Proven track record of secretarial and office experience.

  • Good interpersonal skills facilitating daily interaction with a wide variety of contacts at all levels, both within the immediate team, Sussex Police and externally.

  • Good verbal and written communication skills.

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