24 Feb

Administrator Jobs Vacancy at Care Ltd Aberdeen

Position
Administrator
Company
Care Ltd
Location
Aberdeen SCT
Opening
24 Feb, 2018 30+ days ago

Care Ltd Aberdeen urgently required following position for Administrator. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Administrator Jobs Vacancy at Care Ltd Aberdeen Jobs Details:

Job Summary

To manage the administrative procedures within the home alongside the Home Manager and to provide reception cover, promoting the unit and company to potential customers, appropriate authorities and colleagues in a pleasant, caring and professional manner.

Responsible To Home Manager

Key Responsibilities

Administration

To receive all residents/visitors to the unit in a pleasant efficient manner. Ensuring that the Visitors Book is completed and the appropriate person is notified of their arrival.

To ensure that the reception area creates a positive first class impression, that it is tidy, welcoming and clean with up to date information available.

To answer the telephone promptly and deal with enquiries in a helpful, courteous and welcoming manner, being aware of the need to maintain confidentiality at all times regarding staff and residents.

Liaise and build relationships with relatives, residents, professional service providers and other visitors.

Comfort relatives at times of distress ensuring that they receive privacy and empathy.

Undertake the position of appointee for residents without a living next of kin or any other person willing to accept the responsibility.

To perform secretarial/clerical duties as required by the Unit Manager

To ensure all correspondence received is date stamped and receives prompt attention.

To ensure that the Unit's filing system is maintained accurately and promptly.

To ensure that when absent from the workplace key individuals are up to date with the location of files, equipment, contact details of relevant people/agencies in order to provide a seamless service.

To provide administrative and clerical support and other support as may be requested from time to time by the Unit Manager and other Senior Personnel.

Financial

Undertake purchase ledger responsibilities including ordering, reconciliation of delivery notes and payment of invoices.

Undertake sales ledger responsibilities including:
Nursing/Personal Care is in place in a timely manner

Manage petty cash, resident’s monies and staff lunch monies.

Deposit/cash monies as required at the designated bank.

Undertake credit control – chasing debts and late payments.

Where necessary in accordance with Company Guidelines ensure that private resident's billing accounts are accurate and up-to-date.

To provide all information that may be required by the Head Office Finance Department, in particular all information required for the production of monthly accounts.

HR

Maintain training records for both mandatory and regulatory requirements.

Undertake checks on PIN numbers, Visa expiry dates and CRB checks on the required renewal dates.

Order uniforms and badges where they are in use.

Advise employees on HR policy or where to find information.

Understand the benefits associated with working with Care UK and be able to explain them to new members of the team.

Ensure that all new members of the team complete their induction.

Ensure that all end of probation interviews are carried out, paperwork is completed and records update.

To accurately record and up-date information on personnel record files.

Recruitment

To assist the Unit Manager with the recruitment of staff using the Company’s Candidate Management System, ensuring that the process is followed accurately and takes into account relevant legislative requirements with regard to discrimination.

Ensure that all pre-employment checks are undertaken and that all prospective employees are fit to work in accordance with CQC regulations and Company policy

Payroll

To effectively manage all people data using the company’s business systems.

Skills & Experience

Administration

Using an HR or payroll system

Recruitment and selection

Using Microsoft Office applications

Experience of working in a nursing and residential care environment in an administrative capacity

Qualifications

GCSEs (or equivalent) including English and Maths


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