19 Feb

Executive Programmes Officer Jobs Vacancy at University Birmingham Birmingham

Executive Programmes Officer
University Birmingham
Birmingham ENG
19 Feb, 2018 28 days ago

University Birmingham Birmingham urgently required following position for Executive Programmes Officer. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Executive Programmes Officer Jobs Vacancy at University Birmingham Birmingham Jobs Details:

Full time starting salary is normally in the range £22,277 to £23,933. With potential progression once in post to £27,705 a year.

New staff are eligible to join the University’s new defined contribution pension scheme. Existing staff may continue to receive their current benefits.

Additional Information

Terms and Conditions

Job Purpose
This is an exciting opportunity to join HSMC to contribute to the administration for the NHS Leadership programmes, commissioned by the NHS Leadership Academy.

The post holder will provide professional delegated administrative management to the programmes. They will ensure that these programmes are delivered to a very high standard reflecting the seniority of the client base and the needs of the commissioning organisation. An exceptionally high level of customer focus with acute attention to detail is required for all aspects of this role. The post holder is expected to be flexible as the needs of the client and participants may change over time. There may be a requirement to travel to various locations in the UK and there will be some evening and weekend work. The post holder will support the Executive Programmes Manager and will manage the Executive Programmes Administrators.

Main Duties

Managing the Executive Programmes Administration Team

• Undertake day to day line management responsibilities for up to six Executive Programme Administrators i.e. conduct 1:1s and Performance and

Development Reviews, resolve day to day workload issues, sign off Annual Leave, and initiate the first stage of attendance monitoring and performance management, induction of new staff.
• Mentor staff in trouble shooting and problem solving to encourage them to take ownership of their areas of responsibility
• Encourage and facilitate team working by coaching and empowering staff
• Encourage staff development and enable staff to reach their full potential within their roles via the University framework for staff development, such as
the Performance and Development Review Process and 1:1 meetings
• Identifying knowledge and skills gaps within the Administration team and helping to develop a training plan to ensure that staff are provided with the
appropriate level of training and support.
• Assist other members of the team during periods of heavy workload, or where their specific knowledge/expertise is required

Programme Management

• Work collaboratively with academic staff, programme staff and others who support teaching and learning in support of the University’s strategic aims
• To provide advice, guidance and demonstrations to academic staff in teaching, learning and assessment to enhance the delivery of the
• To be responsible for the planning, design and development of high quality resources in collaboration with academic staff
• Oversee, and ensure completion of, the annual cycle of programme administration e.g. Registration, Module allocation; Assessment Listings,
monthly data audit, End of Session (Main, Supplementary and PGT
Dissertation), Degree Congregation preparation
• Identify and recommend changes to internal processes and procedures which will be of benefit to the Programme, whilst meeting internal and external
quality assurance expectations (e.g. HESA, QAA)

Person Specification
• Formal education to degree level (or equivalent)
• Significant experience in administration, preferably in higher education or a comparable field
• Excellent leadership and management skills and the ability to motivate teams and manage performance
• The ability to think critically, to analyse complex data and produce meaningful reports that influence policy and facilitate decision-making
• Evidence of working with a focus on excellence and continuous service improvement
• Strong interpersonal skills, comfortable operating at senior management level whilst also having the ability to work with colleagues at all levels both within the professional services teams and with academics
• Significant experience of business development and project implementation within a people- and service-driven environment
• Excellent verbal and written communication skills and the ability to produce a variety of documentation including strategies, operational plans, business cases, minutes and other reports
• An ability to work on own initiative and under pressure, managing competing priorities, working to tight deadlines and demonstrating personal judgement and resourcefulness
• First class project planning and management skills
• A ‘can-do’ attitude and a solutions-driven approach
• The ability to work independently, to exercise professional judgement and when necessary make difficult decisions
• Excellent IT skills, in particular Excel, Word and desktop publishing, and willingness to learn new technologies
• Knowledge and significant expertise in:
o Working with and influencing senior managers and professionals
o Effective communications through a range of media
o Working with and creating reports from management information systems
o Resource planning, financial and budget management
o Managing operational teams in a service environment
o Human resources management and administration
o Managing multiple complex projects
o Implementing and managing change
• Significant experience of event planning, delivery and management
• Knowledge and experience of managing administrative academic support


• Knowledge and/or experience of health and care policy and management
• Knowledge of the higher education environment and its business requirements
• A Master’s Level Qualification
• Experience with web content management systems
• Experience in the preparation of grant proposals, grant reporting and grants management

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