Executive Programmes Officer Jobs Vacancy at University Birmingham Birmingham
University Birmingham Birmingham urgently required following position for Executive Programmes Officer. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.
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Executive Programmes Officer Jobs Vacancy at University Birmingham Birmingham Jobs Details:
Full time starting salary is normally in the range £22,277 to £23,933. With potential progression once in post to £27,705 a year.
New staff are eligible to join the Universitys new defined contribution pension scheme. Existing staff may continue to receive their current benefits.
Terms and Conditions
This is an exciting opportunity to join HSMC to contribute to the administration for the NHS Leadership programmes, commissioned by the NHS Leadership Academy.
The post holder will provide professional delegated administrative management to the programmes. They will ensure that these programmes are delivered to a very high standard reflecting the seniority of the client base and the needs of the commissioning organisation. An exceptionally high level of customer focus with acute attention to detail is required for all aspects of this role. The post holder is expected to be flexible as the needs of the client and participants may change over time. There may be a requirement to travel to various locations in the UK and there will be some evening and weekend work. The post holder will support the Executive Programmes Manager and will manage the Executive Programmes Administrators.
Managing the Executive Programmes Administration Team
Undertake day to day line management responsibilities for up to six Executive Programme Administrators i.e. conduct 1:1s and Performance and
Development Reviews, resolve day to day workload issues, sign off Annual Leave, and initiate the first stage of attendance monitoring and performance management, induction of new staff.
Mentor staff in trouble shooting and problem solving to encourage them to take ownership of their areas of responsibility
Encourage and facilitate team working by coaching and empowering staff
Encourage staff development and enable staff to reach their full potential within their roles via the University framework for staff development, such as
the Performance and Development Review Process and 1:1 meetings
Identifying knowledge and skills gaps within the Administration team and helping to develop a training plan to ensure that staff are provided with the
appropriate level of training and support.
Assist other members of the team during periods of heavy workload, or where their specific knowledge/expertise is required
Work collaboratively with academic staff, programme staff and others who support teaching and learning in support of the Universitys strategic aims
To provide advice, guidance and demonstrations to academic staff in teaching, learning and assessment to enhance the delivery of the
To be responsible for the planning, design and development of high quality resources in collaboration with academic staff
Oversee, and ensure completion of, the annual cycle of programme administration e.g. Registration, Module allocation; Assessment Listings,
monthly data audit, End of Session (Main, Supplementary and PGT
Dissertation), Degree Congregation preparation
Identify and recommend changes to internal processes and procedures which will be of benefit to the Programme, whilst meeting internal and external
quality assurance expectations (e.g. HESA, QAA)
Formal education to degree level (or equivalent)
Significant experience in administration, preferably in higher education or a comparable field
Excellent leadership and management skills and the ability to motivate teams and manage performance
The ability to think critically, to analyse complex data and produce meaningful reports that influence policy and facilitate decision-making
Evidence of working with a focus on excellence and continuous service improvement
Strong interpersonal skills, comfortable operating at senior management level whilst also having the ability to work with colleagues at all levels both within the professional services teams and with academics
Significant experience of business development and project implementation within a people- and service-driven environment
Excellent verbal and written communication skills and the ability to produce a variety of documentation including strategies, operational plans, business cases, minutes and other reports
An ability to work on own initiative and under pressure, managing competing priorities, working to tight deadlines and demonstrating personal judgement and resourcefulness
First class project planning and management skills
A can-do attitude and a solutions-driven approach
The ability to work independently, to exercise professional judgement and when necessary make difficult decisions
Excellent IT skills, in particular Excel, Word and desktop publishing, and willingness to learn new technologies
Knowledge and significant expertise in:
o Working with and influencing senior managers and professionals
o Effective communications through a range of media
o Working with and creating reports from management information systems
o Resource planning, financial and budget management
o Managing operational teams in a service environment
o Human resources management and administration
o Managing multiple complex projects
o Implementing and managing change
Significant experience of event planning, delivery and management
Knowledge and experience of managing administrative academic support
Knowledge and/or experience of health and care policy and management
Knowledge of the higher education environment and its business requirements
A Masters Level Qualification
Experience with web content management systems
Experience in the preparation of grant proposals, grant reporting and grants management