13 Feb

Finance Assistant Jobs Vacancy at University Edinburgh Edinburgh

Finance Assistant
University Edinburgh
Edinburgh SCT
13 Feb, 2018 30+ days ago

University Edinburgh Edinburgh urgently required following position for Finance Assistant. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Finance Assistant Jobs Vacancy at University Edinburgh Edinburgh Jobs Details:

We are looking for a Finance Assistant to support the day to day operation of the School’s Finance Office. You will provide support for all matters relating to finance and the ordering of goods and services in the School. The successful candidate will be highly numerate, enjoy working in a busy environment and be able to work on their own initiative as well as being an active team member.

This post is part time at 21 hours per week and is open ended. The post is available from April 2018.

Salary: £19,305 - £21,585 per annum (pro rata)

Closing date: Tuesday 6th March 2018 at 5pm (GMT)

1. Job Details

Job title: Finance Assistant

School: Engineering

Grade: UE04

Hours: 21 (per week)

Line manager: Finance Office Supervisor

2. Job Purpose

The post holder is one of a team of 5 providing finance and purchasing support to staff and students in the School of Engineering.

3. Main Responsibilities (Approx. % of time)

The post-holder will provide day to day support in the School Finance Office. The main areas of responsibility are as follows: -

• Processing all internal and external purchase orders and sales invoices including the recharging of goods and services to other Schools, departments and organisations as required. (30%)

• Account coding and processing of expenses payments, invoices (both manual and those paid on Finance Process Manager), foreign currency payments and casual payments. (20%)

• Inputting financial data onto spreadsheets and updating databases. (15%)

• Monthly reconciliation of research grants and other School accounts. Raising journals as required and providing reports/statements for budget holders (15%)

• Responding to telephone, written and email enquiries regarding financial matters both within the University and externally. (10%)

• General office duties including photocopying, filing and printing of reports. (5%)

• Other ad-hoc duties and projects as required. (5%)

4. Planning and Organising

The post holder’s work is mainly directed by the requirements of staff and students in the School and other School/Departments in the University. Tasks are allocated by the Finance Office Supervisor but they must have the ability to prioritise in order to achieve daily, weekly, monthly and bi-monthly deadlines.

5. Problem Solving

The post holder will be required to deal with finance/research related enquiries and make
judgements as to when to refer such queries to the line manager. These problems may include enquiries from staff, students, other departments in the University, customers and suppliers.

Ensuring the monthly and bi-monthly reconciliation of School accounts and research grants.

6. Decision Making

The postholder is responsible for making day to day decisions with respect to their own workload in order to complete allocated tasks to agreed timescales.

7. Key Contacts/Relationships

Within the School: Academic and research staff, support staff and post graduate students. Within the University: Administrative staff in other Schools and departments
External to the University – Customers, suppliers and other University administrative staff

8. Knowledge, Skills and Experience Needed for the Job


• Relevant financial/business qualification (e.g. SVQ2/3 level) and some financial work experience

• Strong communication skills, both written and oral and the ability to deal sensitively with people on all levels within an organisation

• Well-developed planning and organisation skills including the ability to prioritise workload and excellent attention to detail.

• Excellent IT skills especially in the use of spreadsheets (Excel) and a good working knowledge of other Microsoft Office packages and email

• Experience of working in an office environment

• Experience of working under pressure and to tight deadlines

• Diplomacy and tact when dealing with students and staff


• Experience in a higher education environment

A good working knowledge of a financial accounting system

9. Dimensions

Direct reports: 0
Indirect reports: 0
Approximate number of stakeholders affected by the post holder: 650 (staff and PG students)

Application Procedure

All applicants should apply online by clicking the apply link at the bottom of this page and submitting an up to date CV. The application process is quick and easy to follow, and you will receive email confirmation of safe receipt of your application. The online system allows you to submit a CV and other attachments

You will be notified by email whether you have been shortlisted for interview or not.

The closing date is Tuesday 6th March 2018 at 5pm (GMT).

Eligibility to Work

In accordance with the Immigration, Asylum and Nationality Act 2006 the University of Edinburgh, as an employer, has a legal responsibility to prevent illegal working and therefore must check that all employees are entitled to work in the United Kingdom (UK).

To do so, the University of Edinburgh requires to see original documents evidencing right to work in the UK before commencement of employment and this is normally carried out at interview. Details will be provided in any letter of invitation to interview.

For further information on eligibility to work please visit our eligibility to work website

In the circumstances where the vacancy does not meet the Home Office and Visa Services advertising, salary and/ or qualification level criteria for sponsorship the successful applicant must have the existing right to work in the UK.

Conditions of Employment

Pension Scheme

For employees on University Grades 1-5 or equivalent there are two pension schemes available: University of Edinburgh Staff Benefits Scheme (SBS) or the National Employment Savings Trust (NEST).

This role is grade UE04 and therefore the post holder will automatically become a member of the NEST scheme if their monthly earnings are deemed to be ‘qualifying earnings’ (equivalent to the HMRC monthly threshold above which their earnings are taxable). If the post holder’s earnings are not deemed as “qualifying earnings” and therefore will not automatically become a member they can opt in to the NEST scheme.

The post holder can choose to join SBS and by doing so they will not become a member of the NEST scheme.

Further information on the different employer/employee contribution levels required for each scheme and different levels of benefits that the post holder may receive may be found at on our Pensions website


The role is grade UE04 and attracts an annual salary of £19,305 to £21,585 per annum (pro rata) for 21 hours each week. Salary is paid monthly by direct transfer to your Bank or Building Society account, normally on the 28th of the month. Salaries for part-time staff are calculated on the full-time scales, pro-rata to the Standard Working Week.

The University reserves the right to vary the candidate information or make no appointment at all. Neither in part, nor in whole does this information form part of any contract between the University and any individual.

The School of Engineering

The integrated School of Engineering addresses diverse complex challenges across the entire field of engineering, at the micro- and macro/global scales. At the microscopic scale, its research supports the design and deployment of novel nanotechnology and devices for biological monitoring and medical diagnosis; at the macro/global scale, it optimises the security and sustainability of the built environment and develops engineering solutions to climate change issues. In the 2014 Research Excellence Framework, the School’s joint submission with Heriot-Watt University was first in the UK in research power (662) with 94% of our research activity achieving world-leading (4*) or internationally excellent (3*) ratings. The School has a strong track record in producing more than 50 technology spin-outs and developing industry links that enable our graduates to build career-long relationships. In the last three years, the School has achieved an average of £18.5M pa in research funding awards.

Engineering has been taught at Edinburgh in one form or another since 1673. In 2002, the present School of Engineering was formed from the previously existing departments of Chemical Engineering, Civil Engineering, Electronics and Electrical Engineering, and Mechanical Engineering. Since then, the School has grown from strength to strength, growing rapidly in the last 5 years, now having the largest number of students among the seven Schools in the College of Science and Engineering, offering undergraduate degree programmes across all disciplines and taught Masters courses in niche areas. All of the undergraduate degree programmes are accredited by the relevant professional institutions.

Specifically, the School aims:
• To provide an environment that fosters outstanding learning and scholarship across Engineering;
• To produce graduates equipped for and inspired towards high personal and professional achievement;
• To enhance the scientific, cultural and economic well-being of society through the discipline of Engineering, contributing to wealth creation and the quality of life locally, nationally and internationally;
• To promote and perform research of the highest quality, motivated by both scientific curiosity and societal needs;
• To promote multi- and inter-disciplinary, flexible research, while continuing to reflect the needs of the major Engineering professions;
• To create efficient technology transfer to and from the School's research base.

Dimensions and Structure
The School is one of the largest in the University, comprising 125 academic staff, 1,700 undergraduate, 180 taught postgraduate and 480 postgraduate research students drawn from all over the world. The School is located on the University's King's Buildings site in South Edinburgh. Each member of academic staff teaches in an engineering discipline and is a member of a Research Institute:

Research Institutes
• Bioengineering
• Digital Communications
• Energy Systems
• Infrastructure and Environment
• Integrated Micro and Nano Systems
• Materials and Processes
• Multiscale Thermofluids

Teaching disciplines
• Chemical Engineering
• Civil & Environmental Engineering
• Electrical Engineering & Electronics
• Mechanical Engineering
• Engineering Mathematics (not a graduating discipline)

We aim to ensure that our culture and systems support flexible and family-friendly working and recognise and value diversity across all our staff and students. The School has an active programme offering support and professional development for all staff; providing mentoring, training, and networking opportunities.

The School of Engineering holds a bronze Athena SWAN award, in recognition of our commitment to advance gender equality in higher education & research.

Further information, including details of undergraduate & postgraduate taught programmes:

College of Science and Engineering ( http://www.ed.ac.uk/science-engineering )

The College of Science and Engineering (CSE) is one of the largest and highest-ranked science and engineering groupings in the UK. Headed by Professor Dave Robertson, CSE comprises seven Schools (Biological Sciences, Chemistry, Engineering, GeoSciences, Informatics, Mathematics, and Physics and Astronomy). Informatics is located in the University’s Central Area near George Square, with the other six 2 miles further south at the King’s Buildings. The College has over 3,000 academic and support staff, and educates some 6,000 undergraduates, over 1000 taught postgraduates and more than 2,000 research students. It is in the front rank of UK university science and engineering groupings for research quality and income, and is a key player in many European and international research collaborations.

Research Excellence Framework (REF) 2014

In the 2014 REF over 95% of our staff were submitted. Of our seven submissions, four of which were as a joint research school in combination with a strategic research university partner through pooling, 3 were ranked top in the UK and all 7 were in the top 5 in their discipline in the Times Higher Power rankings.

The University of Edinburgh

For more than four centuries, our people and their achievements have rewritten history time and again. They’ve explored space, revolutionised surgery, published era-defining books, paved the way for life-saving medical breakthroughs and introduced to the world many inventions, discoveries and ideas from penicillin to Dolly the sheep. We have believed that anything is possible, we still do.
The latest Research Excellence Framework highlighted our place at the forefront of international research. This adds to our international reputation for the quality of our teaching and our student experience excellence. The University is proud of its success with online teaching initiatives, with 2550 students currently studying its online distance learning postgraduate programmes, and a total to date of more than 2 million enrolments for Edinburgh MOOCs.

As a member of staff, you will be part of one of the world's leading universities, with 20 Schools spread over 3 Colleges that offer more than 1600 undergraduate and 600 postgraduate programmes to over 35,000 students each year. Professional services are critical to this success as well as our world-class teaching, research and student facilities. In fact, we are one of the top employers in Edinburgh, with over 13,000 people spread across a wide range of academic and supporting roles.

As a world-changing, world-leading university, we offer an exciting, positive, creative, challenging and rewarding place to work. We give you support, nurture your talent, develop and reward success and integrate academic, professional and personal career goals, as well as give your career the benefit of a great and distinguished reputation. In addition, our employees benefit from a competitive reward package and a wide range of staff benefits, which include generous holiday entitlement, a defined benefits pension scheme, staff discounts and much more. Access our staff benefits page for further information and use our reward calculator to find out the total value of pay and benefits provided.

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality. The University has a range of initiatives to support a family friendly working environment, including flexible working and childcare vouchers. See our University Initiatives website for further information.

University Family Friendly Initiatives

The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336.

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