Administration Assistant Jobs Vacancy at Telent Warwick
Telent Warwick urgently required following position for Administration Assistant. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.
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Administration Assistant Jobs Vacancy at Telent Warwick Jobs Details:
This is a permanent full time position for an Administration Assistant supporting Transformation and Technology.
The Project: Highways England have awarded telent the contract for the operation and management of NRTS (National Roads Telecommunication Services), a critical component of national infrastructure supporting the country’s 4,400-mile strategic road network. telent will take on the NRTS network in 2018 and provide an end-to-end managed service to build, maintain, and modernise the network.
Organising and maintaining the efficient storage and retrieval of all management and technical documents related to the NRTS programme on a SharePoint style system
Understanding document templates and their application within the business
Supporting the Transformation Programme Control Manager as required with cost control and other project-related activities
Supporting the Programme/Project Planner as required with the development of a single, co-ordinated programme plan
Working with internal business teams, ie: Facilities, Finance, Human Resources, Quality, and Health & Safety as well as external suppliers to ensure the efficient operation of the department and business
Assisting the business from time to time with project work, providing administrative research and support with presentations and report writing
Taking ownership of the scheduling of meetings in relation to both internal and external customers and stakeholders. This can involve complex diary planning
Arranging car parking, booking meeting rooms, ensuring IT facilities are in place and documentation has been circulated. Take minutes during the meeting. Pre-order beverages and food where relevant
Organising travel and accommodation for staff and other external contacts, maintain calendar for staff holidays and key activities such as training, days away
Assisting new starters to be quickly assimilated into the teams.
Maintain an effective, up to date, user friendly document management system
Own the team calendar, flagging any concerns around double bookings etc
Ensure seamless, well organised meetings
Slick and efficient use of business processes.
What we are looking for from you:
Excellent MS Office Skills
Knowledge of Oracle is not essential but would be very useful, as would Visio
Confident user of PowerPoint
Demonstrable office and administration experience, delivering support in a busy, high paced environment
Experience of creating reports, typing correspondence and taking minutes within a business environment
Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external
Ability to multi-task, prioritise and plan own work load
Excellent Employee benefits:
telent is committed to ensuring that we offer industry leading career opportunities, salary and benefits packages.
- 33 days holiday, including public holidays, plus the option to buy or sell five days each year
- Company pension scheme
- A range of family friendly policies including childcare vouchers
- An employee-funded car leasing scheme
- Occupational health support
telent is an equal opportunities employer and is committed to diversity and inclusion.