Invoice Clerk Jobs Vacancy at Company London
Company London urgently required following position for Invoice Clerk. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.
Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.
Invoice Clerk Jobs Vacancy at Company London Jobs Details:
The Accounts Payable department for L&Q group are recruiting an Invoice Clerk to join a busy, thriving team where flexibility and a hard working attitude will be key.
Reporting into the Senior Invoice Clerk, you will be responsible for the timely and accurate processing of invoices across multiple systems. Experience of processing high volumes of invoices accurately is essential in this role. Also, you will be required to liaise with our internal and external customers therefore it is essential that you have first class, professional communication skills. Experience of matching to purchase orders, electronic invoices in xml and manual entering into an accounts system would also be advantageous.
As well as invoice processing experience, you will be expected to have experience of using Excel, Outlook and other Office products effectively. Previous experience of Dynamics Great Plains and i-buy (Proactis) or any other P2P systems would be advantageous.
Other duties will include:
Processing cheque requests
Scanning, archiving and filing of manual invoices/requests
Authorisation compliance checks
Ad-hoc duties as required
Dealing with simple queries
You will be able to demonstrate strong organisation skills to meet deadlines for processing payments and also be detail conscious, accurate and diligent.
Closing date for completed applications: 6 th March 2018
To be placed in: Internal/External
Interviews will be held on: 13 th March 2018
We expect all of our employees to support our environmental policy and social responsibility work. We are an employer committed to environmental and social responsibility.
Early applications are encouraged as we are experiencing a high volume of applicants for all posts, we will review numbers of applicants on a daily basis and once we have received sufficient forms we reserve the right to close the advertisement. As soon as the advert is closed, no further applications will be accepted.
L&Q is one of the UK's leading housing associations in the UK, with 97,000 homes which hold an asset value in excess of GBP 23bn. The organisation has the largest and most ambitious residential development programme in the sector, with plans to deliver 100,000 new homes over the next 10 years. From partnerships with small housing associations and SMEs to the creation of whole new towns, this is a truly unique opportunity.
Our vision is that everyone should have a quality home they can afford, and we combine our social purpose and commercial drive to create homes and neighbourhoods we can be proud of.
Reports to Title
Senior Invoice Clerk
DBS Disclosure Required:
Responsibility for End Results
To ensure all invoices are processed quickly, accurately and within specified timescales.
Key Responsibilities / Deliverables:
Main Accountabilities : List in order of priority, the major activities or functions necessary to achieve the job's end results. The percentage of time spent on each of these should add up to 100%. (Maximum 200 characters per accountability)
1. Contribute to the team's performance and customer service delivery whilst operating in line with L&Q values.
2. Process invoices across a number of IT systems depending on the business stream, including, but limited to; the handling of physical invoices, the email inbox, scanning and distribution
3. Process invoices accurately and query as required
4. Ensure correct authorisation is received for all invoices and educate the correct process for future instances as required
5. Work collaboratively with other team members and staff throughout the business.
6. Work collaboratively with key stakeholders and partners. Deal with detailed queries from colleagues regarding payments in a timely manner.
7. No direct budget responsibility.
8. Ensure H&S, regulatory & governance compliance for areas under the job holder's control, e.g. monitor and maintain accurate records to comply with HMRC requirements.
9. Maintain the necessary relevant Trust records and systems. Ensure all transactions are correctly coded and reconciled. Provide payment reports as required to enable accurate reconciliation to bank accounts.
10. Manage risks associated with areas under the jobholder's control. Ensure all invoices/payment requests meet internal auditors' requirements, e.g. correct authorised signatories.
11. Filing and archiving of payment runs
12. Checking of revenue refunds
Financial Responsibility : Enter below any typical revenue, operating or capital budgets for which the role is accountable.
People Responsibility :
Indicate below the typical number of employees for which the role has supervisory / management responsibility. If the number varies, indicate an average or a range.
Please list below any outsourced service providers that are typically managed by the role (e.g. payroll), or any functional / project management responsibilities
List of technical knowledge/ skills required to successfully perform the job role; including professional qualifications
Finance & commercial experience: Invoicing experience
Communication & influencing skills: Must have customer service skills for dealing with people inside and outside the organisation, in potential difficult situations.
Organisation & planning skills: Needs to be organised to deal with own work and meet deadlines for processing payments. No real planning required beyond immediate workload.
IT knowledge & skills: Accountancy and purchase order systems including Excel.
Must be detail conscious, accurate and diligent.
These are our guiding principles. They describe how we deliver our mission and vision through our behaviours and actions.
We care about the happiness and wellbeing of our customers and employees
We approach everything with energy, drive, determination and enthusiasm
We draw strength from our differences and work collaboratively
We own problems and deliver effective, lasting solutions
We measure what we do by the difference we make
Commit to supporting L&Q's environmental policy and social mission
I will comply with all L&Q Health and Safety policies and procedures and commit to working towards best practice in the control of health and safety risks