21 Nov

Registry Officer Jobs Vacancy at Australian High Commission London

Registry Officer
Australian High Commission
London ENG
21 Nov, 2017 30+ days ago

Australian High Commission London urgently required following position for Registry Officer. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Registry Officer Jobs Vacancy at Australian High Commission London Jobs Details:

Contract: Permanent

Full-Time: 36 hours 45mins

Security Assessment: NVL2 (Negative Vetting Level 2)

Starting Salary: £34,440

Applications are sought from persons interested in employment at the Australian High Commission in London as Locally-Engaged Staff.

PLEASE NOTE: It is a condition of this appointment that any candidates applying for this position must be able to obtain and maintain an Australian National Security Clearance to Negative Level 2 and must therefore be an Australian citizen.

About the Department of Defence

The primary role of Defence is to defend Australia and its national interests against armed attack. In doing so, Defence serves the Government of the day and is accountable to the Commonwealth Parliament, which represents the Australian people to efficiently carry out the Government's Defence policy. Australia's Defence policy is founded on the principle of self-reliance in the direct Defence of Australia, but with a capacity to do more where there are shared interests with partners and allies.

About the Australian Defence Staff London (ADS(L))

The role of the ADS (L) is to support the Australian High Commissioner in conducting engagement with the United Kingdom, and represent the Government of Australia on Defence matters. The ADS (L) supports the Secretary, Chief of Defence, and their Group Heads in achieving their engagement objectives with the United Kingdom and provides assistance and guidance to ADS (L) staff in the United Kingdom.

About the Business Unit

The Defence Administration Offices provides in country admin support to Australian Defence Organisation personnel, and their families, whilst on long term overseas posting to the UK, Defence Lateral Recruits on enlistment in the ADF and other ADF related business as required – under the management of the Manager Defence Administration Office.

About the Position

The overarching objective for the Defence Registry section is to provide a professional, fully policy compliant and highly customer focussed suite of services supporting the ADS(L) business registry function – including all aspects of correspondence and information management.

The key responsibilities of this position include, but are not limited to:

Manage the Defence registry operations, including safehand and mail dispatches/deliveries, the development of classified document handling/dispatch protocols and the provision of advice to ADS (L) and regional staff as required
Manage the application and compliance of the information and record keeping procedures at Post, including overseeing the transition from paper to electronic records and the provision of a high level of client support
Act as the Registry Work Group Coordinator on the Defence Records Management System
Coordinate and conduct Records Management training sessions as required
Point of contact in relation to provision of policy and advice, including providing remote assistance to European Posts in relation to classified document handling and destruction as well as file sentencing. Be available to travel when required.
Coordinate and conduct Records Management training session as required.
Coordinate the provision of the Queens Gold Medals to recipients in Australia annually
Assist the Defence Unit Security Officer, hold all keys for ADS (L), manage all Defence temporary secure access passes, oversee/coordinate safe combination changes and liaise with DFAT to ensure compliance with security requirements, including provision of training to new staff

Review/action all ADS (L) requests for information in accordance with the Freedom of Information Act, including liaison with Australia and AHC counterparts as required
Manage Defence assets including HADS residence, office assets and Defence vehicle.
Oversee the purchase of stationery and consumables, including researching best value for money and payments of invoices.


Strong communication skills, verbal and written.
An understanding of Defence business and the relationship to the role that the ADS(L) plays
Knowledge and understanding of all Microsoft Office applications.
Able to work independently or part of a team with minimal supervision.
Ability to interpret, understand and apply government legislation in relation to file sentencing, destruction of classified documents and security.
Able to maintain privacy and confidentiality, often using discretion with respect to classified information.
Ability to communicate with persons of both civilian and military background, and adapt communication style depending on whom you are dealing with.
Ability to multitask
Ability to adapt quickly to change and respond to tasks effectively in a timely manner.

Selection Criteria

You will be required to address the selection criteria below in your application. You must include succinct, high-level and relevant examples that support your claims against the role. Please allow a maximum of 250 words per criteria.

A . Well-developed planning and organisational skills to manage multiple tasks and priorities in a high volume, client-focused environment in order to achieve required outcomes and meet tight deadlines.

B. Ability to communicate effectively both orally and in writing with internal and external stakeholders including providing advice and guidance on policy and procedures.

C. Ability to develop and support productive working relationships, in addition to demonstrating excellent inter-personal skills, the successful candidate must possess flexibility, adaptability, initiative and personal drive to see tasks to completion.

D. Ability to manage internal security requirements and take responsibility for managing approval of associated compliance in line with internal policy guidelines.

E. Proficiency with Microsoft Outlook, Word & Excel. High level of IT literacy with an ability to manage electronic documents and records management systems, ensuring on-going compliance with policy guidelines.

The Department of Defence is currently seeking a highly organised and experienced professional to join their Defence Administration section.

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