Office Manager Jobs Vacancy at Key Appointments Ltd Otley
Key Appointments Ltd Otley urgently required following position for Office Manager. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.
Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.
Office Manager Jobs Vacancy at Key Appointments Ltd Otley Jobs Details:
We are looking for a highly experienced Office Manager to provide administrative support and carry out bookkeeping duties for this Otley based engineering company. The successful candidate will be accustomed to reviewing existing processes and be able to make recommendations for improving efficiency. The role will cover general office management, bookkeeping, human resources duties and sales & marketing support.
Salary £23,000-£28,000 per annum dependent on experience
Full-time / Permanent
Office Management duties include;
Being first point of contact for all telephone calls
Meeting and greeting visitors, ensuring that refreshments are offered
Managing emails and collecting faxes, distributing to the appropriate department
Sourcing and managing supplier relationships including but not limited to office equipment, stationery, IT, fire extinguishers, mobile telephones and company vehicles
Managing filing systems and archive files both manual and online
Bookkeeping duties include;
Producing and processing sales invoices, allocating payments
Credit control duties and chasing outstanding payments
Inputting, processing and allocating purchasing invoices and arranging payments
Bank reconciliation and credit card reconciliation
Inputting staff timesheets and sending to company accountant to process payroll
Paying monthly wages by BACS transfer as reported by accountant
Producing, submitting VAT Return and organising payment by BACS transfer
Exporting data and reports from Quickbooks for Directors
Managing Petty Cash and reconciling in Quickbooks
HR duties include;
Ensuring that all relevant data is received from new starters
Carrying out office induction for new starters
Checking tax status of new subcontractors with HMRC
Sending subcontractor packs to new subcontractors
Keeping personnel training records up to date
Sales & Marketing Support duties include;
Providing support to Directors and Engineers with proposals and new contracts
Opening new quotes files and entering customer and projects details
Opening new contracts files, pulling correspondence through from the quote
Managing updates to the company website and any marketing collateral
Updating and planning social media content
EXPERIENCE & TRAINING
Previous experience in an office management role is essential
You will have previous experience of bookkeeping / accounts
Highly IT literate with experience of using databases and accountancy software
Good working knowledge of Microsoft Word, Excel and Outlook
Able to prioritise own work load and be flexible to adapt to work required
Excellent communication skills and professional telephone manner
Effective in identifying and resolving problems to improve business efficiency
A self-starter who is willing to take ownership, is resourceful and persistent.
Able to work with attention to detail and accuracy
Marketing skills would be an advantage
To apply for this role, please apply with an up to date CV detailing how your experience matches the requirement of the role.
At Key Appointments, we will confirm receipt of your CV by email within 2 working days. We regretfully are unable to provide specific feedback to all applications and the decision of suitability will be based on the information in your CV. If you have not heard from us within 2 weeks, your application has been unsuccessful on this occasion. We do however wish you luck in your job search and would be more than happy to consider you for future advertised roles.