24 May

Examinations Officer Jobs Vacancy at Stopsley High School Luton

Examinations Officer
Stopsley High School
Luton ENG
24 May, 2018 25 days ago

Stopsley High School Luton urgently required following position for Examinations Officer. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Examinations Officer Jobs Vacancy at Stopsley High School Luton Jobs Details:


Closing date 11th June 2018



LEVEL 7 - £25757 - £27265 PER ANNUM




At Stopsley High School our commitment is to:

High Expectations, High Achievement and Learning for Life

We will work to promote a calm, safe and welcoming ethos where we are committed to:

‘Putting Learning First’

We aim to do this by:

Inspiring and encouraging students to develop as healthy, active and successful individuals who can adapt
to the challenges of living and working in the 21st Century.

Creating an inclusive environment where every individual is valued in a fair and equal manner.

Developing broad, challenging and relevant curriculum and enrichment programmes that are fully
supported by effective strategies for teaching and learning.

Working in partnership with parents/carers to promote self-discipline, individual responsibility, respect for
others and respect for the environment.

Recognising, nurturing and celebrating success, talents and abilities.

Striving to create a rewarding and supportive environment that is accessible to all.

We will work together to promote our school as a centre of excellence for the Stopsley community,

encouraging everyone to strive to achieve their best.


Dear Applicant,

I am delighted you have expressed an interest in working at Stopsley High School where we have
a strong commitment to high quality teaching and learning and a friendly, positive ethos. We
are proud of the successes of our students. We aim for each one of them to excel within our
supportive community where standards are high and our expectations are clear and consistent.
We are part of the Luton Futures partnership of schools with a joint vision that as a partnership
of excellence we will share our expertise to ensure a brighter future for the children of Luton.

Artsmark Gold, Sportsmark and NACE Challenge Awards are all national recognitions of the work
that we do with our young people. These significant awards allow and require us to constantly
put the needs of our school community first. This also illustrates our commitment to the
development of all staff and students at the school.

We have strong links to Higher Education and are recognised as a centre of excellence for initial
teaching training. Many of our staff mentor and lecture on the PGCE. The support and
development systems we have for new staff are very strong indeed. I feel confident that any
teacher, after a period of time at Stopsley, with the range and depth of experience to be gained,
will be well equipped to move to the next stage of their career.

Finally can I encourage you to visit Stopsley High School and meet the staff and students?
They are the greatest strength of the school and they will inspire you, as they did me and many
others, to apply for a post at one of the region’s most exciting schools.

I hope you find the information helpful. To read more about the school and to keep up with our
latest news concerning the new build, visit our website at: www.stopsleyhighschool.co.uk If you
are unclear on any aspect of the application process please do not hesitate to contact for
clarification on 01582 870900.

Email: admin@stopsleyhighschool.co.uk

Post: H.R. Officer, Stopsley High School, St Thomas’ Road, Luton LU2 8UX

Please ensure you provide the name, address and status of two referees, one of whom should be
you most recent employer. Candidates should be aware we will seek references on short-listed
candidates for all positions at Stopsley High School and may approach previous employers for
information to verify particular experience or qualifications before interview.

I wish you well and thank you once again for your interest in what we believe will be a challenging
and rewarding post.

Yours sincerely,

KAREN JOHNS – Headteacher



Applications will only be accepted from candidates completing the school’s application form.

Please complete ALL sections of the application form that are relevant to you as clearly and fully

as possible. CVs will not be accepted in place of a completed application form.


We are committed to safeguarding and promoting the welfare of children and young people. We

expect all staff to share this commitment and to undergo appropriate checks, including enhanced

DBS checks.

Candidates should be aware that all posts at Stopsley High School will involve some degree
of responsibility for safeguarding children and young people.

Accordingly this post is exempt from the Rehabilitation of Offenders Act 1974 and all
convictions, cautions and bind-overs, including those regarded as ‘spent’, must be

If you are currently working with children on either a paid or voluntary basis, your current
employer will be asked about disciplinary offences including those related to children or
young people (whether the disciplinary sanction is current to time-expired) and whether
you have been the subject of any child protection allegations or concerns and, if so, the
outcome of any investigation or disciplinary proceedings. If you are not currently working
with children, but have done so in the past, the previous employer will be asked about
these issues.

Where neither your current or previous employment has involved working with children
or young people, your current employer will be asked about your suitability to work with
children although it may, where appropriate, be answered not applicable if your duties
have not brought you into contact with children or young people.


Stopsley High School fully recognises its responsibilities for child protection. Our policy applies
to all staff, governors and volunteers working in the school. There are five main elements to our

Ensuring we practise safe recruitment in checking the suitability of staff and volunteers to
work with children. We will seek to deter unsuitable staff, paid or voluntary.

Raising awareness of child protection issues and equipping children with the skills needed to
keep them safe.

Developing and then implementing procedures for identifying and reporting cases, or
suspected cases, of abuse.

Supporting pupils who have been abused in accordance with his/her agreed child protection


Establishing a safe environment in which children can learn and develop.


After the closing date, short-listing will be conducted by a panel who will match your skills/

experience against the criteria in the Person Specification. You will be selected for interview

entirely on the contents of your application form, so please study the job description and

person specification carefully before you complete your form.

All candidates invited to interview must bring the following documents:

Documentary evidence of the right to work in the UK

Documentary evidence of identity that will satisfy DBS requirements such as a current
driving licence including a photograph and/or a passport and/or a full birth certificate

Documentary proof of current name and address (i.e. utility bill, financial statement, etc.
that is no more than 2 months old)

Where appropriate any documentation evidence a change of name

Documents confirming any educational or professional qualifications that are necessary
or relevant for the post.

Please note that original documents are necessary. Photocopies or certified copies are not


We will seek references for short-listed candidates and may approach previous employers for

information to verify particular experience or qualifications before interview. Any relevant

issues arising from references will be taken up at interview.

In addition to the candidates ability to perform the duties of the post the interview will also

explore issues relating to safeguarding and promoting the welfare of children including:

Motivation to work with children and young people

Ability to form and maintain appropriate relationships and personal boundaries with
children and young people

Emotional resilience in working with challenging behaviours

Attitudes to use of authority and maintaining discipline.

Conditional Offer: Pre-Employment Checks

Any offer of employment will be conditional upon:

Verification of right to work in the United Kingdom

Receipt of at least two satisfactory references

Verification of identity and qualifications

Satisfactory DBS Disclosure

Verification of professional status such as QTS, NPQH (where required)

Satisfactory completion of a Health Assessment

Where the successful candidate has worked or been resident overseas in the previous
five years, such checks and confirmations as may be required in accordance with
statutory guidance.


You should be aware that provision of false information including information relating
to health is an offence and could result in your application being rejected or summary
dismissal if you have been selected.

Job Description – Examinations Officer

Title: Examinations Officer – 37 hours per week, term-time + 10 days

Responsible to: Headteacher

Grade: L7


To be responsible for the administration, organisation and smooth running of internal and public





Examinations Officer


1. To be responsible for examination entries for external exams to the examination boards.

2. To be responsible for registration of BTEC candidates when given student names by Heads of

3. To liaise with Heads of Departments on pupil entries and specification details.

4. Wherever possible, to make arrangements for pupils at this school to take examinations in
subjects they have studies elsewhere. This applies particularly to examinations in community

5. To disseminate information about internal and public exams to staff, pupils and their parents.

6. To liaise with staff, parents, pupils and to deal with complaints and queries about public


7. To receive, check and store securely all exam papers and completed scripts.

8. To be responsible for the daily running of public examinations and to inform the Premises
Manager about arrangements that need to be made for furniture in examination rooms.

9. To create the invigilation timetable and provide information about the examination timetable,
e.g. dates/times of examinations and the number of entrants.

10. To sort out all clashes and make appropriate provisions for pupils.

11. To brief pupils on examination procedures and conduct, and to produce guidelines for staff and

12. To be responsible for examination stationery.

13. To check DfE statistics and examination results information before publication.

14. To complete examination entries using IT wherever possible and ensuring manual back-up as

15. To oversee the distribution of results on results day and prepare results information for

16. To check certificates before they are handed out to students.

17. To be present on the day the school is notified of results.

18. To undertake a basic analysis of examination results when the school is notified, and to inform
the Head as soon as administratively possible.

19. To use computer packages to support the administration of examinations and keep up to date
with current technology.

20. To make arrangements for all internal examinations including timetable rooming and

21. To liaise with OFQUAL and other government bodies, especially with regard to forthcoming
changes of policy and new qualifications.

22. To liaise with JCQ and other examining bodies with regard to all external qualifications and
relay this information to the Headteacher and Heads of Department.

23. To liaise with Luton Futures Examinations Officers and co-ordinators with regard to
forthcoming examinations.

24. To ensure that candidates and their parents are informed of and understand those aspects of
the exam timetable that will affect them.

25. Consult with teaching staff to ensure that necessary non-examination assessments are
completed on time and in accordance with JCQ guidelines.


26. To submit estimated entries to the examination boards, when supplied by Heads of

27. To organise the recruitment, training and monitoring of a team of exams invigilators
responsible for the conduct of the examinations.

28. Assist SENCO in administering access arrangements and making applications for special
consideration using JCQ Access arrangements and special considerations regulations.

29. To retrieve costs of examination entry from absentees and arrange for re-marks, reports and
queries about exam results from the examination board.


Supervisory Management: Responsible for line management of Examinations Support Assistant &

Examination Invigilators.

Financial Resources: Responsible for monitoring the resources budget

Physical Resources: Examination resources – equipment and materials


CONTEXT: All support staff are part of a whole school team. They are required to support the

values and ethos of the school and school priorities as defined in the School Improvement Plan. This

will mean focussing on the needs of colleagues, parents and pupils and being flexible in a busy

pressurised environment.

Because of the nature of this job, it will be necessary for the appropriate level of criminal
record disclosure to be undertaken. Therefore, it is essential in making your application you
disclose whether you have any pending charges, convictions, bind-overs or cautions and, if
so, for which offences. This post will be exempt from the provisions of Section 4 (2) of the
Rehabilitation of Offenders 1974 (Exemptions) (Amendments) Order 1986. Therefore,
applicants are not entitled to withhold information about convictions which for other purposes
are ‘spent’ under the provision of the Act, and, in the event of the employment being taken up,
any failure to disclose such convictions will result in dismissal or disciplinary action by the
Authority. The fact that a pending charge, conviction, bind-over or caution has been recorded
against you will not necessarily debar you from consideration for this appointment.

Physical Effort: The job is likely to involve some lifting of stationery stocks and equipment on a

regular basis. Training will be provided.

Working Environment: N/A

‘The School is committed to safeguarding and promoting the welfare of children and
expects all staff to share this commitment. Applicants must be willing to undergo child

protection screening appropriate to the post, including checks with past employers
and the Criminal Records Bureau’


Person Specification

This acts as selection criteria and gives an outline of the types of person and the characteristics required to do the job.

Essential (E) :- without which candidate would be rejected

Desirable (D):- useful for choosing between two good candidates.

Please make sure, when completing your application form, you give clear examples

of how you meet the essential and desirable criteria.

Attributes Essential How


Desirable How



At least 2 years of relevant

experience in a similar role.

Working knowledge of SIMS.

Substantial examinations

experience, preferably within a

secondary school setting.

Experience of working within a







Good organisational, planning

and problem-solving skills.

Ability to successfully run a

department by working

constructively as part of a team.

Ability to communicate

effectively, at all levels, both

orally and in writing – particularly

the ability to present data in a

clear and effective manner.





Able to think independently, draw

conclusions and make


Highly numerate with good

analytical and interpretive skills.

Well-developed IT and

Management Information skills

(especially MS Excel).

Ability to cope under pressure

and meet deadlines.





Equality Issues

An appreciation of some of the

common forms of discrimination

and the effects that discrimination





Good working knowledge of

SIMS software.

Knowledge of current

examination qualifications.

Evidence of familiarity with

relevant local and national

policies, priorities and statutory

frameworks, particularly in

regard to current education

objectives and practice.




Education and


Minimum A* - C in maths and

English or equivalent.

Willingness to undertake further

training as deemed necessary to

the role.



Educated to Advanced

level or equivalent (Level


Evidence of continued

professional development.





A genuine commitment to

working with young people, and



high expectations for their

progress and welfare.

( 1 = Application Form 2 = Interview 3 = Test 4 = Proof of Qualification 5 = Practical Exercise )

We will consider any reasonable adjustments under the terms of the Equality Act 2010 to enable an applicant with a

disability (as defined under the Act) to meet the requirements of the post.

The Job-holder will ensure that Luton Borough Council’s policies are reflected in all aspects of his/her work, in particular

those relating to;

(i) Equal Opportunities
(ii) Health and Safety
(iii) Data Protection Act (1984 & 1998)

The School is committed to safeguarding and promoting the welfare of children and expects all staff to share this

commitment. Applicants must be willing to undergo child protection screening appropriate to the post, including checks

with past employers and the Disclosure and Barring Service.

CVs will not be accepted for any posts based in schools.

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