15 Dec

Band Business Administrator Jobs Vacancy at Ministry Justice Wrexham

Position
Band Business Administrator
Company
Ministry Justice
Location
Wrexham WLS
Opening
15 Dec, 2017 30+ days ago

Ministry Justice Wrexham urgently required following position for Band Business Administrator. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Band Business Administrator Jobs Vacancy at Ministry Justice Wrexham Jobs Details:

Berwyn is a 2106 bed prison, currently under construction in Wrexham, and will be the largest prison in the UK and the first to be built in North Wales. It is envisaged that it will bring around 1,000 jobs and £23 million a year to the regional economy. The prison will be run by the public sector with 34% of service provision outsourced, including the running of the large industrial workshop complex. In line with NOMS in Wales’ mission to spearhead integration across the whole of the offender journey the operation of the prison will bring together the contributions of the public, voluntary and private sectors to support the reduction of reoffending and offender rehabilitation.

Preventing victims by changing lives
HMPPS in Wales works in an integrated way to keep communities in Wales safer and to give the men and women we work with the opportunity to change their lives. We commission and provide offender management services in the community and in custody to deliver the orders of the courts and support rehabilitation. Our aim is to deliver outstanding, seamless offender management services in Wales that protect the public, reduce reoffending, deliver value for money and support our partners.
The Welsh Language Scheme
Welsh Language skills for this post are desirable.


Atal pobl rhag dod yn ddioddefwyr trwy newid bywydau
Mae HMPPS yng Nghymru yn gweithio mewn ffordd integredig i gadw cymunedau yng Nghymru yn fwy diogel, a rhoi cyfle i’r dynion a’r merched hynny rydym yn gweithio â hwy i newid eu bywydau. Rydym yn comisiynu a darparu gwasanaethau rheoli troseddwyr yn y gymuned a’r carchar i weithredu gorchmynion y llysoedd a chefnogi adsefydlu. Ein nod yw darparu gwasanaethau rheoli troseddwyr ardderchog ac esmwyth yng Nghymru sy’n gwarchod y cyhoedd, lleihau aildroseddu, cynnig gwerth am arian a chefnogi ein partneriaid.

Y Cynllun Iaith Gymraeg
Mae sgiliau iaith Gymraeg yn ddymunol ar gyfer y swydd hon


Organisation Level

Delivery - The jobs at this level will be task focused delivering defined activity or services.

Band

3

Overview

Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.

The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description.

This is a non operational role which may involve contact with prisoners depending on their area of work.

This role has no line management responsibilities.

Characteristics

Typical tasks associated with this Group Profile include:

  • Organise, produce and maintain accurate records for area of work
  • Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
  • Complete monitoring returns for area of work
  • Input requisitions on to the finance database and process requisitions for defined area of work
  • Co-ordinate any awareness sessions for area of work
  • Prepare paperwork for checking by manager, conducting initial checks as required
  • Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
  • Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
  • Collate information relating to relevant Service Delivery Indicators (SDI’s)
  • Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points

Job Descriptions relating to this Group

Profile

The job holder once in post will be in matched to a job description a sample list is attached below. The post is rotational so the job holder could during their career carry out the role of different job descriptions
  • Business Administrator : Activity Hub
  • Business Administrator : Business Hub
  • Business Administrator : Equality
  • Business Administrator : Estates
  • Business Administrator : Management Coordinator
  • Business Administrator : Offender Management Hub
  • Business Administrator : People Hub
  • Business Administrator : Programmes
  • Business Administrator : Psychology
  • Business Administrator : Safe Decent and Secure
  • Business Administrator : Safer Custody
  • Business Administrator : Security Intelligence Collator
  • Business Administrator : Substance Misuse and Drug Strategy
  • Business Administrator : Healthcare
  • Business Administrator : Observation, Categorisation and Allocation (OCA)
  • Business Administrator : Establishment Television Systems
  • Business Administrator: Mobilisation, Transition and Transformation Administration Support
  • Business Administrator: Regional Admin support Wales
  • Business Administrator: Regional Estates Team
  • Business Administrator: Safe Decent and Secure Benchmark
  • Business Administrator: Equality Benchmark
  • Business Administrator: Safer Custody Benchmark
  • Business Administrator: Resettlement Worker Benchmark
  • Business Administrator: OMU Benchmark
  • Business Administrator: Regional Admin Support (North East)
  • Business Administrator: Regime Development

Competencies

All of the competencies in the National Offender Management Service (NOMS) Competency and Qualities Framework are relevant to this group profile. For the purpose of selection the following competencies will be measured:
  • 2. Changing and Improving
  • 4. Leading and Communicating
  • 5. Collaborating and Partnering
  • 9. Managing a Quality Service
  • 10. Delivering at Pace
Hours of Work and Allowances

37 hour working week

Additional Information Working Arrangements & Further Information

Some of MoJ’s, including HMPPS, terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.

Benefits

Annual Leave

-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

Bank, Public and Privilege Holidays

-You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment

Pension

-The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

-The Prison Service is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. The Prison Service offers flexible working subject to completion of a satisfactory probationary period and NVQ

Season Ticket Advance

-After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work

Childcare Vouchers

-The Prison Service offers a childcare vouchers scheme. The scheme enables staff to take part of their salary in the form of Childcare Vouchers. This is known as a Salary Sacrifice. The vouchers can then be used to help meet the costs of any form of registered or approved childcare for children aged 0-16. The vouchers are exempt from tax and National Insurance contributions

Training

-The Prison Service is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes

-There are opportunities to access promotion programmes and the Prison Service provide a variety of training appropriate to individual posts

-All staff receive security and diversity training and an individual induction programme into their new roles

Eligibility

-All candidates are subject to security and identity checks prior to taking up post

-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within NOMS

-All staff are required to declare whether they are a member of a group or organisation which the Prison Service considers to be racist

Civil Service Code

The Civil Service Code, first published in 1996, sets out the core Civil Service values and the standards of behaviour expected of all civil servants in upholding these values.
  • Integrity – putting the obligations of public service above personal interests.
  • Honesty – being truthful and open.
  • Objectivity – basing advice and decisions on rigorous analysis of the evidence.
  • Impartiality – acting solely according to the merits of the case and serving governments of different political parties equally well.
To review the Civil Service Code visit: http://www.civilservice.gov.uk/about/values

See NOMS competency framework to learn more about the competencies we are looking for.

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/497684/NOMS_competency_framework.pdf

And you can download positive Competency writing samples for Band 2 and Band 3 applications.

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/500804/Competency_writing_samples.pdf

Interview dates To be confirmed.

Contact information Closing Date: 8th January 2018 at 23:55 hours

If you require any assistance please call 0845 241 5358 (Monday to Friday 8am - 6pm) or e mail MOJ-recruitment-vetting-enquiries@sscl.gse.gov.uk Please quote the job reference.

Level of security checks required Enhanced Baseline Standard

Competencies

You will be required to provide statements describing your skills and experience relevant to each of the stated competencies below.

We recommend that you structure your example as Situation, Task, Action and Result.

For further details on civil service competency framework see

https://www.gov.uk/government/publications/civil-service-competency-framework

In the event of a large number of applications, a sift on the lead competency may take place. If this happens, the lead competency will be the first one listed in the advert.

During the application or interview process, you may be asked to undertake an additional assessment. If this is applicable this will be listed in the advert or when you are invited to interview.

if you feel that your application has not been treated in line with the Civil Service Recruitment Principles, please contact SSCL ( Moj-recruitment-vetting-enquiries@sscl.gse.gov.uk ) in the first instance
Competence 1 Changing and Improving

Competence 2 Managing a Quality Service

Competence 3 Delivering at Pace

Competence 4 Collaborating and Partnering

Competence 5 Acts with Integrity

Description Effectiveness in this area means consistently acting in a principled, open and conscientiousness manner, and challenging unacceptable behaviour. Those who work in establishments must achieve a balance between excessive distance and familiarity with prisoners whilst dealing with prisoners in a way that is firm and fair. At a senior level it is about promoting a culture in which personal integrity thrives at all levels of the organisation.

Competence 6 Showing Drive and Resilience

Description Effectiveness in this area is about being consistently motivated, committed and able to perform duties in all situations. People who are effective maintain a personal conviction when faced with resistance. Those who work in establishment must retain a professional approach when confronted by aggression and strong emotion from prisoners. At senior levels, it is about remaining focussed on achieving objectives in the face of resistance, organisational constraints or unforeseen problems.

Supporting document 1 File upload field, to activate press space bar Cy NOMS_OR_T_15_GP_Business Adminstrator_v8.0.doc
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