14 Nov

Drug Research Network Scotland Administrative Assistant Jobs Vacancy at University Stirling Stirling

Drug Research Network Scotland Administrative Assistant
University Stirling
Stirling SCT
14 Nov, 2018 30 days ago

University Stirling Stirling urgently required following position for Drug Research Network Scotland Administrative Assistant. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

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Drug Research Network Scotland Administrative Assistant Jobs Vacancy at University Stirling Stirling Jobs Details:

Post Details

Drugs Research Network Scotland – Administrative Assistant

Faculty of Social Sciences
Stirling Campus
Grade 4 (£19,202 - £21,414) pro rata
Fixed term of 18 months
Part time 28.8 hours per week 0.8 fte (worked as 4 days per week but can be 5 short days if preferred)

Closing date is midnight on Wednesday 28th November 2018
Interviews are expected to take place on the 13th or 14th December 2018

The Post

We are now seeking an experienced and motivated Administrative Assistant to support the work of the DRNS. It is hosted by the Salvation Army Centre of Addiction Services and Research, Faculty of Social Sciences, University of Stirling. This post is a unique opportunity to support the development of a sustainable, collaborative research network in Scotland.
The post is a fixed term contract of 18 months. This may be extended depending on the success and future arrangements of the DRNS. The role will be based at the University of Stirling and will require occasional travel across Scotland.

The role involves wide interaction with colleagues across the Network and its respective collaborating partners to deliver the DRNS goals. The role primarily supports the national Coordinator of the DRNS and the DRNS Steering Committee – in particular the Convenor and Deputy Convenor. The administrative assistant is an essential part of a small team that acts as an important point of contact between the DRNS staff, researchers, the wider research environment, and statutory and third sector organisations in the addictions field primarily in Scotland.

The role is line managed by the Research Director for the Salvation Army Centre for Addiction Services and Research (Deputy Convenor of the DRNS). The role will deliver day-to-day administrative support, online support and data management, and support a range of internal/external communications of the DRNS project.
NOTE: The post-holder will be expected to work closely with the faculty professional support services team to ensure all aspects of the project complies with University governance requirements and financial regulations. For the purposes of staff development, the post holder will be supported in line with professional services support staff.

The University

The University of Stirling is a leading UK teaching and research-intensive university, created by Royal Charter in 1967. Since its foundation, the University has embraced its role as an innovative, intellectual and cultural institution with a pioneering spirit and a passion for excellence in all that it does.

In 2016, the University launched its current Strategic Plan https://www.stir.ac.uk/about/our-vision/our-strategy/ (2016-2021), with targets to: be one of the top 25 universities in the UK; increase income by £50 million; enhance its research profile by 100 per cent; and ensure internationalisation is at the heart of everything it does.

With three-quarters of its research ranked world-leading and internationally-excellent (Research Excellence Framework 2014), the University’s groundbreaking, interdisciplinary research makes a difference to society and has a positive impact on communities worldwide. Stirling’s research is making a positive impact on people’s health, education and wellbeing, with key strengths across our research themes of: Cultures, Communities and Society; Global Security and Resilience; and Living Well. The University collaborates with international governments and policymakers, businesses, industry, and charitable organisations, to tackle and provide solutions to some of the toughest global societal challenges.

The essence of the University is its great people: its staff (1,500+), students (14,000+) and alumni (85,000+) are helping to shape the world. In 2018, the University retained its five-star QS rating, awarded to world-class universities. With more than 120 nationalities represented on campus, Stirling is a truly global university of distinction and an employer of choice.

Stirling’s leading researchers, scholars and global student population are attracted by the University’s unique learning environment, exceptional facilities, beautiful campus and student-centred approach, where ability, not background, is recognised and valued.

Equality and diversity, and treating everyone with respect, are central to the University’s ethos and activities. Stirling promotes equality and celebrate diversity through a variety of initiatives. The University is proud to hold an Athena SWAN Bronze award http://www.stir.ac.uk/equalityanddiversity/athenaswan/ – the national charter recognising best practice in advancing women’s careers in science, technology, engineering, mathematics and medicine.

The University is located in the city of Stirling; the gateway to the Scottish Highlands. The 330-acre campus encompasses a loch, a golf course and the 18th-century Airthrey Castle. It is undoubtedly one of the most attractive campuses in Europe; ranked 1st in Scotland and the UK, in the International Student Barometer 2016.

About Us

The Faculty of Social Sciences (FSS) is an integrated multi-disciplinary grouping of around 70 academic staff and a professional support team of 19 with research and teaching interests in sociology, social policy, criminology, education, housing studies, social work and dementia. We provide high quality undergraduate and postgraduate education in all these areas. We have a sustained successful research record and in the 2014 Research Excellence Framework, 80% of our research was assessed as internationally excellent or world leading, with the top 23% of our work judged as world leading across two units of assessment, Education and Social Work and Social Policy.

The social scientific research undertaken in the Faculty is grouped under six main headings: Crime and Justice; Child Welfare and Protection; Curriculum and Pedagogy; Dementia and Social Gerontology; Professional Education and Leadership; Public Services and Governance; Social Surveys and Social Statistics. Full details of the research work undertaken by these groups can be found on the Faculty’s website, http://www.stir.ac.uk/social-sciences/research/. Within these broad groupings the Faculty has an international reputation for its research work on social gerontology, social responses to dementia, children and young people, child welfare and protection, families and relationships, problem solving justice, women in prisons, qualitative research with a variety of service users, teacher agency and the Faculty curriculum, professional education, inclusionary policy and governance, housing studies, minorities experiences of social services and exclusion, social and ethnic identity and quantitative longitudinal analysis of large scale social survey data sets. This work is both theoretical and applied, and is pursued through multi-disciplinary, collaborative, participatory and comparative working, including co-production with organisations and individuals.

In addition to providing Honours degrees in Sociology and Social Policy and Criminology, the Faculty offers programmes leading to a range of combined Honours Degrees, an undergraduate degree in Social Work and a concurrent programme of Honours with teaching qualification in a wide range of subjects. The Faculty also offers postgraduate programmes in Applied Social Research, Housing Studies, Dementia Studies, Criminology, Professional Education, Educational Enquiry, Teaching in Further Education, Teaching English to Speakers of Other Languages, Social Work, including Chid and Adult Protection, Leadership in Social Work and Education, and Social Enterprise. There are also MSc and PhD degrees by research and through a professional doctorate programme, including Applied Social Research, EdD and PhD in TESOL. The Masters Degrees in Applied Social Research and education Enquiry meet ESRC research training requirements. The Faculty is a partner in the ESRC-funded Scottish Doctoral Training Centre and recognised to receive studentships in Education, Social Work, Socio-Legal Studies, Social Policy and Sociology, and several multidisciplinary areas. The Faculty also has an international reputation in relation to dementia research and teaching, work which is undertaken by the Dementia Services Development Centre in the internationally recognised Iris Murdoch Building. The Faculty also hosts a partnership with the Salvation Army focused on research, education and knowledge exchange in Addiction Services; and provides Scotland wide support for professionals involved in Adult Protection.

Description of Duties

Responsible to the Research Director / Deputy Convenor Drugs Research Network Scotland, the post-holder will:
  • Develop the role as the primary point of contact within the DRNS for all information flow and communication needs;
  • Provide a range of face to face, telephone and online support for the DRNS Steering Committee, National Coordinator, Convenor and Deputy Convenor, and any associated working groups as required;
  • Generate content for, promote and maintain the DRNS website, social media, and communication profiles on all relevant mediums;
  • Monitor and maintain appropriate records, databases, and management information for the DRNS, in line with university guidance and DRNS business plans/strategies including membership enquiries and applications;
  • Assist the DRNS Coordinator with regular horizon-scanning of funding opportunities in the sector, nationally and internationally;
  • Support the organisation of meetings and events: inviting participants, updating web information, booking venues and organising catering, arranging relevant materials and technological support as required in coordination with other relevant colleagues, universities/organisations;
  • Taking minutes at Steering Committee and other meetings;
  • Monitor and process budgetary information for the DRNS, in line with university regulations;
  • Administer and process travel and accommodation requirements within the DRNS, in line with the university financial regulations;
  • Be responsible for ensuring that all information and records are managed in compliance with the university, legislative and codes of practice;
  • Assist in developing knowledge exchange materials emanating from the DRNS, in collaboration with DRNS colleagues;
  • Provide general administrative duties as required depending on resources and priorities;
  • Any other relevant administrative duties commensurate with the grade.

Essential Criteria

  • Excellent verbal communication skills with a range of colleagues across universities, service delivery organisations, funding organisations, and organisations / groups who benefit from research;
  • Excellent written skills including writing online communications such as blogs and website pages, and providing information in various formats;
  • Excellent organisation skills, highly efficient in managing and prioritising work to meet competing deadlines;
  • Working knowledge of software packages such as Word, Excel, and website content management systems;
  • Be able to work independently as well as part of a very wide and diverse team;
  • Excellent collaboration skills and be skilled in creating productive, respectful and inclusive working relationships with a wide range of colleagues / organisations / interest groups across the sector including people with lived/living experience of drug/alcohol use, and their families;
  • Be highly motivated, solution-focused and able to problem-solve sometimes under pressure, with support from colleagues;
  • Excellent planning and organisational skills, with an eye for detail;
  • Have no financial links to the alcohol or tobacco industries.

Desirable Criteria

  • Experience of working in a research and/or knowledge exchange environment;
  • Experience of working in health/ social services delivery settings.

Additional Information

We place great importance on behaviours and attitudes during the selection process to ensure that we bring people into the University who support the way we do business. In addition to the duties and responsibilities associated with this role, the role holder will be required to evidence that they can meet the qualities associated with the following behavioural competencies, as detailed within the Association of University Administrators AUA Competency Framework.

1. Managing self and personal skills
Being aware of own behaviour and mindful of how it impacts on others, enhancing personal skills to adapt professional practice accordingly.
2. Delivering excellent service
Providing the best quality service to external and internal clients. Building genuine and open long-term relationships in order to drive up service standards.
3. Finding solutions
Taking a holistic view and working enthusiastically to analyse problems and to develop workable solutions. Identifying opportunities for innovation.
4. Embracing change
Being open to and engaging with new ideas and ways of working. Adjusting to unfamiliar situations, shifting demands and changing roles.
5. Using resources effectively
Identifying and making the most productive use of resources including people, time, information, networks and budgets.
6. Engaging with the wider context
Enhancing your contribution to the organisation through an understanding of the bigger picture and showing commitment to organisational values.
7. Developing self and others
Showing commitment to own ongoing professional development. Supporting and encouraging others to develop their professional knowledge, skills and behaviours to enable them to reach their full potential.
8. Working together
Working collaboratively with others in order to achieve objectives. Recognising and valuing the different contributions people bring to this process.
9. Achieving results
Consistently meeting agreed objectives and success criteria. Taking personal responsibility for getting things done.

The University offers great benefits such as generous annual leave and membership of the Universities Superannuation Scheme with employer contributions of 18%. Additionally staff can benefit from a reduced membership rate at the University's excellent Sport Centre facilities and the option of childcare vouchers through a salary sacrifice scheme.

A full list of FAQs can be found here, we recommend you read these before making your application.

Please ensure that you check your email account junk folder as your email provider may flag emails sent to you as suspected spam.

Terms and conditions of this post can be found at http://www.stir.ac.uk/hr-od/workingatstirling/yourcontract

After the closing date, this job advert will no longer be available on the University of Stirling website therefore please keep a copy for your records.

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