15 Nov

Administrator Jobs Vacancy at Prison Probation Service Croydon

Position
Administrator
Company
Prison Probation Service
Location
Croydon ENG
Opening
15 Nov, 2018 25 days ago

Prison Probation Service Croydon urgently required following position for Administrator. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.

Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.

Administrator Jobs Vacancy at Prison Probation Service Croydon Jobs Details:

Administration and analytical work required.

Requesting and sharing Management reporting information, working with external suppliers, preparing agendas for meetings and taking minutes. This will be an exciting opportunity to work with a dynamic team with the Youth Custody Service.

Overview of the job

The job holder will be required to provide administrative support and assistance to staff members within their Directorate. Providing a professional and efficient service.

Summary

The jobholder will be responsible for carrying out administrative processes, maintaining systems and will act as first point of contact for all NOMS, MOJ and wider criminal justice stakeholder enquiries arriving into their team, via functional mailboxes, telephone or mail

They will have no direct line management responsibilities but will have regular contact, in an administrative capacity, with internal and external stakeholders including at a Senior level. They will be relied upon to act at all times with professionalism and discretion and in a way that reinforces and enhances the positive reputation of NOMS.

The post holder also undertakes a variety of specific activities and duties, for which they are held personally accountable, commensurate with their grade.

Responsibilities, Activities & Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

To provide secretariat support to meetings, including all preparation of work, taking minutes/notes.
Assist with the management of local activities for example business continuity, use of government procurement card, sickness absence management. Assist with the collation of data and other management information requirements.
Co-ordinate/draft responses to information requests under Freedom of Information and Data Protection Acts and / or Parliamentary Questions.
Support and advise staff and management with queries and current personnel policies and procedures.
Provision of general administrative duties including face to face, email enquiries, booking meetings, diary management etc.
To maintain administration databases to record and monitor information & produce monthly reports on these. Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales
To contribute to the review and development of systems, including procedures regarding the review of all specialist support systems and processes to identify and implement efficiency improvement measures, as required
Assist the Budget holder with financial planning and maintenance of financial records
Provide management with management information relating to the relevant area
Act as first point of contact for relevant external stakeholders
Monitor the functional mailboxes, action any issues and where needed log the request in the relevant folder/spreadsheet.
Provision of general administrative support which will include; dealing with face to face and e-mail enquiries, booking meetings, booking laptops, projectors, flipcharts, teleconference facilities.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.

Competencies

We'll assess you against these competencies during the selection process:

  • Making effective decisions
  • Seeing the big picture
  • Delivering at pace
  • Collaborating and partnering
  • Changing and improving

Civil Service Competency Framework

Benefits

Pensions

Civil Service pension schemes may be available for successful candidates.

Benefits

Annual Leave
Bank, Public and Privilege Holidays
Pension
Work Life Balance
Season Ticket Advance
Childcare Vouchers
Training


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