Business Manager Jobs Vacancy at Forestry Commission West Calder
Forestry Commission West Calder urgently required following position for Business Manager. Please read this job advertisement carefully before apply. There are some qualifications, experience and skills requirement that the employers require. Does your career history fit these requirements? Ensure you understand the role you are applying for and that it is suited to your skills and qualifications.
Follow the online directions, complete all the necessary fields, and provide all relevant information so your application is submitted correctly. When you click the 'Apply this Job' button (open in new window) you will be taken to the online application form. Here you will be asked to provide personal and contact details, respond to employment-related questions, and show how you meet the key selection criteria.
Business Manager Jobs Vacancy at Forestry Commission West Calder Jobs Details:
- Are you a motivating and inspiring manager? Have you got what it takes to develop excellent business management services and support as a member of a regional management team?
If so, we want to hear from you.
Forest Enterprise Scotland (FES) has recently undergone an organizational re-design programme and has moved to a regional structure across Scotland. We are looking for managers who are innovative, creative and adaptive to change and who are reflective of the diverse communities across Scotland that we serve.
- 5-8 offices;
- 15-25 operational buildings (forest stores, larders, etc.);
- 50-80 light vehicles;
- £20-30 million total expenditure;
- 110-160 staff.
During the application process you will be asked to provide specific examples to demonstrate how you will meet the Core Competencies as detailed later in the job advert. Please ensure that you provide specific evidence - we recommend that you follow the STAR format (Situation, Task, Action, Result):
- Situation - What was the context?
- Task - What did you want to achieve? What were your aims/objectives?
- Action - What did you personally do?
- Result - What was the result?
Please read and follow the attached guidance on competency based applications and using the STAR model when completing your application.
Please specify which of the three Business Manager positions you would like to apply for, with reference to the Regional map:
- North Region - Golspie and Smithton (Inverness);
- East Region - Huntly and Dunkeld;
- Central Region - West Calder and Aberfoyle.
We are an inclusive employer and encourage candidates from all backgrounds to apply. We are currently under-represented by females, therefore, we would encourage women to apply for this opportunity. We are a flexible employer and will consider applications from candidates wishing to work full time, part time or other non-standard working patterns.
Purpose of the Job
You will be responsible for key Business Services in the Region, including:
- Finance and Procurement;
- Fleet and Buildings;
- Human Resources (including Learning and Development/Health and Safety);
- Digital Services;
- Records Management and Data Protection.
A key part of your role will be to provide assurance to the Regional Manager on the effective running of supporting business services, including compliance. You will work as part of the leadership team in the preparation of the Annual Financial Plan for these key business areas for the region and ensure in year monitoring for compliance on behalf of the Regional Manager flagging any compliance issues or financial or programme variances. You will also support the Regional Manager by completing the Assurance Framework Checklist for the Regional Business Services and updating and monitoring the Business Continuity and Sustainability Plans.
Key Work Areas
- Member of the Regional Leadership team, line manager to 2 Administration Managers (PB5) and Confirming Officer for 8 to 12 Administration Officers;
- Lead, manage and develop team in accordance with performance management procedure and the FC values in order to equip and inspire them to deliver results in line with FES strategies. Provide guidance, support and coaching to ensure team goals are met and that delivery is compliant with standard operating procedures in FES/F&LS and current legislation.
Finance, Procurement and Contract Management
- Manage the annual financial plan and quarterly business monitoring reports (BMR) to the timeline agreed with the Executive Management team;
- Manage the regional buildings budget and request variances through BMR;
- Responsible for regional procurement planning, working collaboratively with others by advocating efficient contract arrangements such as aggregation, where possible. Oversee national pipeline planning activities by acting as regional champion for procurement & contract management and participating in cross regional activities. Oversee the non-regulated procurement processes carried out within the region, providing support to contract managers and admin teams, liaising with the national procurement team on areas of complexity.
Fleet and Buildings
- Liaise with regional team leaders to identify vehicle requirements and compile budget for annual financial plans between Regional Manager and Mechanical Engineering Managers . Liaise with Regional Mechanical Engineering team for advice on replacement vehicles, monitor local fleet performance and complete annual vehicle and machinery stock;
- For buildings liaise with local buildings managers and national Buildings Team to agree an annual programme of maintenance and compliance monitoring for building stock. Monitor the delivery of the annual programme and report any shortfalls or delays through Business Monitoring Reports.
- Lead on corporate returns regarding workforce planning. This includes coordinating the preparation, completion and returns for the Region relating to forward job plans, individual learning plans and any Occupational Health checks and/or referrals;
- Ensure timeous input of Payroll information including sickness and absence data. Ensure Management Information for HR is reviewed with senior team in Region and take required actions to address any issues identified;
- Liaise with regional team leaders to identify IT requirements and work with Digital Services (DS) team on annual financial plan requirements;
- Liaise with DS team for advice on replacement equipment, local performance issues and complete annual attractive items checks.
Records Management and Data Protection
- Working with the Head of Records and Data Protection, ensure controls are introduced and adopted for the creation, access and storage of records for a range of operational and strategic purposes within the region. At all times ensure that customers and stakeholders understand their data protection rights and ensure compliance with General Data Protection Regulations and Public Records (Scotland) Act.
- Advise Regional Manager on effective risk management by collating key risks for your area of responsibility and going forward ensure the regional structure captures risks from the bottom up and that they are reported in a timely manner to functional leads.
It is not intended that you will do all of the above; rather you will work with staff and managers across the Region to ensure completion. You will therefore be required to work collaboratively and influence Regional leadership teams and senior managers in Business Services and Corporate Support. The Business Manager role is an exciting opportunity and we are looking for candidates, with the support of bespoke training and coaching, who have the potential to develop their skills and experience.
Experience and Professional/Technical Expertise
- Demonstrable experience of managing a team;
- Strong understanding of business systems and processes;
- Competent in using Microsoft Office, including Word and Excel;
- A qualification at degree level or equivalent, in Business Management or related subject or substantial experience in a business management role.
- Demonstrable experience of change management in a supporting capacity;
- Demonstrable experience of matrix management;
- Demonstrable experience of managing dispersed teams.
Changing and Improving
Regularly review procedures or systems with teams to identify improvements and simplify processes and decision making;
Prepare for and respond appropriately to the range of possible effects that change may have on own role/team.
Making Effective Decisions
Recognise scope of own authority for decision making and empower team members to make decisions;
Invite challenge and where appropriate involve others in decision making to help build engagement and present robust recommendations.
Leading and Communicating
Recognise, respect and reward the contribution and achievements of others, valuing difference;
Communicate in a straightforward, honest and engaging manner with all stakeholders and stand ground when needed.
Collaborating and Partnering
Deal with conflict in a prompt, calm and constructive manner;
Encourage collaborative team working within own team and across the Department.
Managing a Quality Service
Work with team to set priorities, goals, objectives and timescales;
Develop proposals to improve the quality of service with involvement from a diverse range of staff, stakeholders or delivery partners.
Background Information FES is an agency of the Forestry Commission (FC) and is responsible for managing the National Forest Estate on behalf of Scottish minsters. The devolution of forestry will result in FES transitioning into Forestry and Land Scotland, a new executive agency of the Scottish Government, in 2019. There are five Regions in the new FES structure North, East, West, Central and South - and three of the Business Manager positions are vacant (North, East and Central). Each of these posts will report to a Regional Manager. The post holder will deal with key Business Services to enable the effective running and legal compliance of the new regions. The scale of programmes (based on 17/18 annual financial plan) varies for each role, but the range (per annum) is as follows:
The successful candidate would be given 6 months from taking up the position to obtain this.
We'll assess you against these competencies during the selection process:
- Experience & Professional/Technical Expertise
- Changing and improving
- Making effective decisions
- Leading and communicating
- Collaborating and partnering
- Managing a quality service
Civil Service Competency Framework